Asset Management – Global Client Group – Admin & Business Support

January 18, 2024

Asset Management – Global Client Group – Admin & Business Support

ReferenceCG 000122

  • Standard / Permanent
  • SG-06-Singapore
  • SECURITY OR FACILITIES MANAGEMENT
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ROLE DESCRIPTION AND PURPOSE                                                                         

This role is to ensure that the office administration, secretarial & other support requirement of the Singapore office are handled in as and efficient manner.                                                                                                        

KEY RESPONSIBILITY

  1. Business and Secretarial support to the CEO (60%). This would involve the following as an example:
    • Assist to manage the business agenda of the CEO both internally and externally
    • Support on the preparation of Management & Board presentations
    • Handle all admin matters of the CEO such as travel bookings, claims etc.
    • Maintain ARMOR and Compliance Register
    • All other projects and ad hoc projects as assigned
  2. COO Office Support (20%) 
    • Business Continuity Planning
      • Drive the Fire drills, BCP activation by liaising with the Territory team
      • Coordinate with teams to prepare and update documents pertaining to BIA, regional BCP requirements etc.
    • Outsourcing
      • Prepare and update the Outsourcing register
      • Liaise with various group entities to obtain documentation for annual due diligence
    • Procurement
      • Assist to prepare the Procurement dashboard
  3. Singapore Office Support (10%)
    • Provide admin support to Heads of Dept of the Singapore office such as supporting their on travel bookings, business meeting arrangement etc.
    • Support sales and marketing team on business agenda, as example:
      • Assist to coordinate catering or requisition for food meeting
      • Booking for venues for events or client meetings
  4. Facilities & Office Administration (10%)
    • Ensuring our office assets such as printer, coffee machine etc are serviced on time
    • Requisite office supplies and ensure office supplies are optimum
    • Point of contact for IT and Facilities on IT / Admin matters including leaver and joiner
    • Facilities management including office premise matters including aircon, lighting etc.
    • Requisition access card, corporate cards, telephone etc.

KEY INTERNAL/ EXTERNAL RELATIONSHIPS

Internal: BNPP AM SG, BNPP SG, BNPP AM Asia and BNPP AM France

External: Suppliers for office admin, IT, Legal, procurement, secretarial matters etc.

ESSENTIAL QUALIFICATIONS & EXPERIENCE

  • Minimum GCE “O” level of qualification
  • Minimum 5 years of experience covering Office Management and secretarial support to senior leadership